REPORT ELEMENTS

Secure Your Screening Process with CARCO's Technology Driven Solution

 

Credit History Check CARCO conducts a Credit History Check based on the biographical data provided by the applicant. A non-FICO score report is obtained from one of the three major credit bureaus. Each Credit History Check includes credit and litigation history, verification of Social Security number, current and previous address(es), names and employer(s) the credit report may develop. Applicant address and employment information can be used to generate additional criminal history record searches. Our system enables us to instantaneously access individual credit reports from the three national credit-reporting agencies. Criminal History Record Check CARCO conducts a statewide (if available and found to have passed CARCO's standard of accuracy) or county level Criminal History Record Check ("CHRC"), based on the location of provided and developed address(es) for a specified period of time. Residences or names that are discovered through a Credit Check or Social Security Number Trace during a specified time frame can be checked at the client's request. Checks can also be completed for applicant's work or school addresses. Each CHRC includes, at a minimum, a seven (7) year search of felony and misdemeanor records, reports of convictions and/or pending prosecutions with full adherence to state and federal law. Information Collection Process: Via CARCO's court researcher reporting system, direct repository on-line systems or state repository databases, CARCO investigators will research: Convictions/prosecutions pending in the last seven (7) years (from the date of application for employment) Disposition of a criminal charge that is not readily available and/or not directly provided by the state/county repository. CARCO will follow up with the appropriate authorities to determine and verify the current disposition. Excluded from such checks will be: Arrest records unless the arrest resulted in a pending criminal charge, conviction or guilty plea. Youthful offenders - according to jurisdiction definition. Sealed/expunged records. CARCO's search of felony and misdemeanor level offenses covers, at a minimum, a full 7-year period. For example, in the event that a particular automated court database only covers the past four (4) years; CARCO will manually search the remaining three (3) years in order to complete the full 7-year history. Also, CARCO searches both felony and misdemeanor levels. In jurisdictions where felony and misdemeanor criminal offenses are separately maintained, CARCO searches both the superior (felony) court and a municipal (misdemeanor) court based on residence address, unless instructed otherwise by the client. An employer's failure to recognize, understand and appreciate the above can have far-reaching legal and financial ramifications. Specifically, those counties, which house felonies and misdemeanors in separate repositories, often tend to be in suburban and rural areas. Statistically, minorities, by percentage, tend to reside in urban areas. Thus, when a screening vendor checks only one repository per county, it will detect misdemeanor convictions in cities that may go undetected in suburban and rural counties with separate repositories for felonies and misdemeanors. This can result in disparate hiring practices and subsequent legal action. Federal Criminal Check CARCO will conduct a federal level criminal search, based on the location of provided and developed address(es) for the past seven (7) years. The search will be conducted under both provided and developed names in the last seven (7) years. Checks can also be completed for applicant's work or school addresses. Each Federal Criminal Check will include a search of federal district records, reports of convictions and/or pending prosecutions with full adherence to applicable laws. Military Background Military history including special training or experience, security clearances, credentials and type of discharge can be verified. Supplemental Criminal Information Database CARCO conducts a search of a proprietary database that consists of 453 million current and historical arrest, felony, misdemeanor, incarceration, conviction, fugitive, escapee, absconder, and probation records on over 230 million offenders, plus sex offender information for all fifty (50) states. Neither CARCO's supplemental criminal database nor our competitors should be considered a "national criminal check". When run as a standalone search this and other similar competitor databases are incomplete and not considered FCRA compliant. In the event of a hit or potential hit, CARCO ensures accuracy and FCRA compliance by taking the next step and completing a county and/or statewide search based on the preliminary hit information provided through this database. This search is NOT intended to replace a regular county or statewide criminal search. The purpose of this search is to provide an additional level of due diligence in an effort to discover criminal activity outside your established criminal search locations. Nationwide Wanted Person Check This check allows CARCO to submit your new and/or current employee's names to a federal law enforcement database for a national wanted person check. Outstanding offenders can then be pursued by federal or local law enforcement. Most recent results include; 2 arrests, 1 missing person located or identified, 2 disseminations to other federal agencies and 68 disseminations to local/state agencies. Education Verification CARCO conducts a check of the applicant's highest degree attained, attended or all of the applicant's education. Qualifications may be set by the client (only post-high school, no trade schools, etc.). Each Education Verification includes attempts to verify attendance, period(s) of enrollment, Degree/Diploma awarded, graduation date, major course of study and source name(s). Checks can also include the applicant's GPA and/or transcripts, for an additional fee. Information Collection Process: For all levels of education checked, the primary method will be via telephone or automated database. Where we are unable to obtain verification by database, phone or by facsimile, we will obtain verification by mail. Employment History CARCO conducts a check of all listed employers during a specified period of time. Employers discovered through a Credit Check or Social Security Number Trace during the specified period of time can be checked at the client's request. In addition, part-time or military service can also be checked. Standard: The standard verification process includes three (3) verification attempts over the course of three (3) days. Comprehensive: For an additional fee, you can subscribe to CARCO's comprehensive employment verification process whereby unlimited attempts are made until verification is complete. Information Collection Process: For each employment check, the primary method will be via telephone or automated database. Phone numbers will be researched and contact will be made with the appropriate individual(s) based on the type of employment history check required. Efforts will be made to verify each employer. For evaluations, our investigators are trained to ask follow-up questions, especially in situations where we receive vague or generalized answers. All adverse data is reconfirmed by a second investigator and, wherever possible, a second source. If the employer refuses to provide information verbally or via facsimile, we will mail a letter along with the applicant's signed release form. Note: CARCO will not verify a subject's current employer unless specifically directed to do so. Where instructions are unclear or contradictory we will check with the respective recruiter/requester. If the required information cannot be obtained documentation will be provided. Paperless I-9/E-Verify Program In conjunction with ATS/HRIS integrations or standalone through our Onboarding Solution, CARCO can facilitate an electronic I-9 process (using e-signature technology) AND complete the E-Verify (formerly Basic Pilot or S.A.V.E.) process through an interface with the Department of Homeland Security (DHS). The results of this process are available to our clients within seconds. I-9 compliance validates that prospective employees are United States citizens or they have one of the documents currently accepted by the U.S. Citizenship and Immigration Services (USCIS) as proof of employment eligibility, as shown on USCIS website's instructions for Form I-9 (www.uscis.gov/graphics/formsfee). CARCO currently participates in a program developed jointly by the Immigration and Naturalization Service (INS) and the Social Security Administration (SSA). This check allows your company to verify the I-9 credentials of the new employee (after the I-9 form is completed and a start date is established) and determine if the Social Security number: is accurate; is assigned to the name provided by your subject; and whether such subject's name is eligible to work in the U.S. A Memo of Understanding (MOU) must be executed by the employer stipulating that the service must be used for all applicants (to avoid discrimination) and no current employees will be submitted. As part of our onboarding solutions, CARCO offers an electronic I-9 that is entered online and electronically signed by the applicant. The hiring manager or other HR employee enters the employer section of the I-9 and counter-signs electronically. The onboarding system is completely extensible and configurable and the I-9 portion can be configured so that e-mail notifications are sent to trigger the process, remind the stakeholders that it is due, and inform key personnel of any violations. Benefits of using the electronic I-9 within CARCO's onboarding system include: Ease of compliance Lower paper document storage costs (by converting the I-9 and supporting documents into electronic documents) Ease of auditing (auditors only need look online and search for a candidate to pull up an e-signed, PDF I-9) Ability to use e-verify with no additional data entry Adjudication/Decision Matrix Program CARCO has worked with client's human resource, legal and corporate security representatives in developing decision matrices as described below. This adjudication process or matrix enables the client to maintain a consistent hiring process. If crafted properly, utilization of a matrix can lead to decreased time service and improved decision consistency throughout the organization. A case evaluation process can also be implemented to alert the users that a candidate is ineligible for hire even though the case is still in process. In addition, throughout the background screening process, a series of notification and alerts can be sent to the users. The users are advised of the following: Late case notification Case completion with case evaluation Potential reversed name entries, date of birth mismatches, invalid or non-issued social security numbers/country ID's Notification when a release is required The implementation of this process effectively eliminates the recruiter from the distractions of the decision making process. This enables the recruiter to concentrate on their talent acquisition assignments while a consistent corporate policy is applied to the hiring process. Incorporating a decision matrix reduces overall employee screening costs and offers a number of benefits to the client: It reduces the amount of time the company's decision-makers would have to spend in reviewing investigative results and making the decision as to whether the applicant should be hired; It enables the company to be more consistent within each of its hiring entities, which will have the long term benefit of reducing potential exposure to liability; It facilitates corporate wide adoption of HR policies; and, It reduces investigative costs charged by the background-screening vendor in situations where the investigation can be terminated prematurely based upon adverse data which would immediately result in a no hire decision. Motor Vehicle Record Check (MVR) Utilizing a provided operator license number, CARCO will conduct a statewide Motor Vehicle Record check (MVR) of the appropriate motor vehicle files based on the state of license issuance. Each MVR Check will include a history of accidents and motor vehicle violations. Several states require that a specific motor vehicle authorization/release be obtained from the subject prior to CARCO's request for a record check. Information may include a verification of the subject's license number, license class, date of expiration, accidents, suspensions, revocations, traffic violations, driver related offenses and accumulated points and credits. Professional Licenses/Certifications CARCO contacts the appropriate organization to verify Professional Credentials listed on the application and issued by the organization. Each Professional Credential Check can also include a disciplinary action record, if available, at the client's request. Information Collection Process: The initial effort to obtain license or accreditation verification and standing will be through telephone or website contact with the pertinent licensing and regulatory body. Most regulatory bodies are responsive verbally or through their website. Where it is not their policy to release information verbally, they are prompt in their response to written requests when accompanied by the subject's release. References CARCO contacts and interviews listed or developed references to obtain personal subjective information about the applicant. This information may include additional names, addresses, character traits, habits, strengths, weaknesses and whether the reference, would recommend the applicant for employment. In addition, details of the references relationship with the applicant may be provided, including how long they have been acquainted and type of relationship. Social Security Number Trace CARCO conducts a SSN Trace by conducting an inquiry based on the biographical data provided by the applicant. The inquiry uses information from "header" files of one of the three credit bureaus and will include a review of Social Security Number(s), current and previous address(es), name(s) and employer(s) used for credit purposes. The SSN will be used to develop additional criminal leads. Civil Litigation Record Check - Federal & State CARCO conducts a federal and/or state level Civil Litigation Record Check, based on the location of listed residences for a specified period of time. Residences or names discovered through a Credit Check or Social Security Number Trace during the specified time frame can also be checked at the client's request. Checks can also be completed for the applicant's work or school address. Each Civil Litigation Check will include a search of federal or state district public records, county, state and/or federal tax liens and releases; and civil suits filed by or against the applicant. All searches will be researched and reported with full adherence to state and federal law. Fraud and Abuse Control Information System (FACIS) - Healthcare Check This comprehensive and compliance-critical risk mitigation tool includes a search of the sanction, debarment and exclusion history of individuals and organizations against federal and state (all 50) level databases. These databases include; General Services Administration Office of Inspector General (HHS/OIG), Drug Enforcement Administration, Food & Drug Administration, TRICARE, and individual state healthcare licensing boards. InterScan CARCO will conduct a three (3) database check which includes a search of (i) International Criminal Police Organization (INTERPOL), an international law enforcement database identifying persons wanted by international authorities; (ii) U.S. Treasury Office of Foreign Assets Control - Denied Parties List (OFAC), a government database that lists suspected terrorists, terrorist organizations and international narcotics traffickers based on U.S. foreign policy and national security goals; and (iii) U.S. Department of Commerce Bureau of Industry and Security (BIS), a government database identifying person(s) denied from participating directly or indirectly in international business transactions because of terrorist or other illegal activities. This search will be conducted on all provided and developed names for the last seven (7) years. Sex Offender Registry A search of a proprietary third-party database which contains sex offender data from the following nationwide sources: Bureaus of Investigation, Departments of Law Enforcement, Departments of Corrections, Departments of Justice, Departments of Public Safety, Sheriff's Departments, State Attorneys General Offices, and State Police. Data is collected from all 50 states and the District of Columbia. Nurses Aide Registry Check While there is no national registry to check, individual states maintain a database. Most states can be checked via the web, phone calls, or by letter. An example of the information in the state databases is listed below from the New York State Registry. Federal and State statute and regulations require that the names of all individuals who have been determined competent by New York State as nursing home [residential health care facility] nurse aides, be listed in the State's Nurse Aide Registry. The Registry also contains information regarding the criminal conviction of a nurse aide by a court of law and/or a finding, sustained upon investigation under Public Health Law § 2803-d, for any resident abuse, neglect, mistreatment or misappropriation of resident property occurring in a nursing home on or after October 1, 1990. New information is added and the Registry is updated daily. CARCO will search the information on each individual state website based on the criteria established by the Corporation. Child Abuse Registry Check There is no actual national Child Abuse Registry. However, most states either have a registry or are in the process of compiling one. A website, http://www.nsopr.gov/, created by the Department of Justice, has been established to facilitate checking each individual state registry. The Dru Sjodin National Sex Offender Public Registry, coordinated by the Department of Justice, is a cooperative effort between the state agencies hosting public sexual offender registries and the federal government. This web site is a search tool allowing a user to submit a single national query to obtain information about sex offenders through a number of search options. The criteria for searching are limited to what each individual state may provide. Also, because information is hosted by each state and not by the federal government, search results should be verified by the user in the state where the information is posted. Office of Inspector General's Exclusion List Check CARCO conducts a check of the OIG maintained List of Excluded Individuals/Entities (LEIE), a database which provides information to the public, health care providers, patients and others relating to parties excluded from participation in the Medicare, Medicaid and all Federal health care programs. US General Services Administration Exclusion List Check CARCO reviews the GSA Exclusion List for any individuals excluded or sanctioned from participating in Medicare, Medicaid, or other Federally funded programs. Healthcare Integrity and Protection Data Bank Check CARCO conducts a check of the HIPDB to determine if health care practitioners are flagged in the system for various reasons including heath care fraud and abuse along with health care related judgments or convictions in neighboring states. The data bank includes information on health aides, durable medical equipment suppliers, nurse's aides, medical assistants, speech/language pathologists, social workers, occupational and physical therapists and other. Federal Drug Enforcement Agency Verification Check CARCO conducts a verification check of the DEA for any individuals excluded or sanctioned from participating in Federally funded health care programs. USA PATRIOT Act/Terrorist Watch List This name-based search includes a review of numerous U.S. and foreign government agency public record databases. The databases contain names of individuals associated with criminal activity including but not limited to, terrorism, money-laundering, drug trafficking and illegal export /import. In order to ensure FCRA compliance, CARCO re-verifies adverse or possible adverse findings with the respective agency before disseminating information to our clients. Department of Commerce - Denied Parties Database The Denied Parties Database consists of individuals and entities that have been denied export privileges from the U.S. Department of Commerce. Export Privileges are denied by written order and each order affecting export privileges is published in the Federal Register. Department of Treasury - Office of Foreign Asset Controls (OFAC) Information The Office of Foreign Assets Control ("OFAC") of the U.S. Department of the Treasury administers and enforces economic and trade sanctions against targeted foreign countries, terrorism sponsoring organizations, and international narcotics traffickers based on U.S. foreign policy and national security goals. OFAC acts under Presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze foreign assets under U.S. jurisdiction. Many of the sanctions are based on United Nations and other international mandates, are multilateral in scope, and involve close cooperation with allied governments. European Union Blacklist The EU Blacklist consists of persons who commit, or attempt to commit, terrorist acts or participate in or facilitate the commission of terrorist acts; entities owned or controlled, directly or indirectly, by such persons; and persons and entities acting on behalf of or under the direction of such persons and entities. This list was first published on December 27, 2001 and is updated on a semi-annual basis. Federal Bureau of Investigation's (FBI) Most Wanted Terrorist Database The FBI's Most Wanted Terrorist Database consists of the names and identifiers for over 200 individuals suspected by the FBI of terrorist activities. U.S. Immigration and Customs Enforcement (ICE) The ICE Most Wanted Criminals Aliens list, first unveiled on May 14, 2003, features foreign nationals from around the globe who have been convicted of committing serious crimes in the United States and served their time. Each of these criminal aliens have been issued orders of removal, commonly referred to as deportation orders, but have eluded law enforcement, thereby posing a continuing threat to public safety. US Marshals Service - Most Wanted The US Marshals Service established the 15 Most Wanted Fugitive Program in 1983 in an effort to prioritize the investigation and apprehension of high-profile offenders who are considered to be some of the country's most dangerous fugitives. These offenders tend to be career criminals with histories of violence or whose instant offense(s) pose a significant threat to public safety. Current and past fugitives in this program include murderers, sex offenders, major drug kingpins, organized crime figures, and individuals wanted for high-profile financial crimes. Canada - Office of Superintendent of Financial Institutions List of names made by the Canadian Government, by regulation, in which they established a list on which the Government may place any entity if there are reasonable grounds to believe that (a) the entity has knowingly carried out, attempted to carry out, participated in or facilitated a terrorist activity; or (b) the entity is knowingly acting on behalf of, at the direction of or in association with an entity referred to in paragraph (a). U.S. Interagency International Fugitives - Most Wanted Fugitives Database In October 1999, two independent federal government entities were created that developed the U.S. Interagency International Fugitives - Most Wanted Fugitives Database. This database was developed to obtain general global assistance in apprehending fugitives who are wanted by U.S. law enforcement agencies. The database contains information about the fugitives and the crimes they committed. The new United Nations consolidated list of individuals and entities belonging to or associated with the Taliban and Al-Qaida organization The U.N. Security Council Committee established pursuant to paragraph 6 of resolution 1267 (1999) (hereafter referred to as the 1267 Committee) oversees the implementation by States of the sanctions imposed by the Security Council on individuals and entities belonging or related to the Taliban, Osama Bin Laden and the Al-Qaida organization and maintains a list of individuals and entities for this purpose. In resolutions 1267 (1999), 1333 (2000), 1390 (2002) and 1455 (2003) the Security Council obliged all States to freeze the assets, prevent the entry into or the transit through their territories, and prevent the direct or indirect supply, sale and transfer of arms and military equipment with regard to the individuals/entities included on the list. Media Search A review of newspapers and periodicals will be conducted, to determine information affecting the applicant's employability that might not otherwise be disclosed. National Practitioner Data Bank Search CARCO conducts a database search to review healthcare practitioners', providers' and suppliers' professional credentials and disciplinary history. Drug Testing Services - in partnership with Pembrooke Occupational Health, Inc. In light of CARCO's strategy of providing services that leverage its core competencies, and in recognition of the need to provide only the highest quality services, rather than attempting to broaden its primary knowledge base and become an expert in other areas, CARCO looks to establish strategic alliances with other leading service providers. CARCO has established such an alliance with Pembrooke Occupational Health Services, Inc. Working together on information systems, operational procedures, customer support planning and regulatory issues, CARCO and Pembrooke offer a seamless, fully integrated range of employment screening and drug testing services. Billing and management reports are fully integrated through CARCO's computer systems. Fingerprinting - in partnership with Advantage Biometric Group The Outsourced Fingerprinting Network is a partnership between Advantage Biometric Group and Mail Parcel Center ("MPC") Associations and Drug Labs to provide outsourced fingerprinting using the SAFETM System. The Operators (using Advantage Biometric Group's SAFETM System) can provide: Expert Electronic Fingerprint Capture. The Service Center Operator is trained by Advantage Biometric Group Systems on how to fingerprint; Real-Time Electronic Fingerprint Reporting. Advantage Biometric Group provides a secure administrative website that customers can use to monitor its applicant fingerprint statuses real-time; Faster turnaround. The Service Center Operator is enabled to securely transmit prints to any of the four (4) clearinghouses electronically, thus reducing Rap Sheet turn around from 8-12 weeks to days; Comprehensive Territory. Advantage Biometric Group can set up an Outsourced Service Center in all 50 states usually within 15 miles of target hiring locations; Fingerprint Storage & Data Ownership. The SAFETM/SAFEPlusTM System enables our Customers to securely store and reuse your EFT and XML fingerprint records. You don't need a middleman to manage your data; Nation-wide Check. The FBI fingerprint Check is a fifty (50) state felony criminal check. Both the SAFETM/SAFEPlusTM System enable FBI checks through your authorized channeling agent; and Reduced Rejection Rates. The SAFETM/SAFEPlusTM System integrates real-time fingerprint image quality scoring so that poor quality prints are eliminated prior to submission, thus reducing your rejection rates. The SAFETM/SAFEPlusTM System submit electronic prints to multiple clearinghouses (NASD, ABA, The Clearing House,etc). Moreover, customers can use the SAFETM/SAFEPlusTM System to generate paper cards for state insurance licensing. I know we can provide a solution to help your organization. Vendor Screening More than ever before, business leaders need to know who their "partners" are in business. Developing a relationship with an unscrupulous, ethically challenged or criminally motivated vendor/ customer could have serious ramifications to a company's public image and financial stability. In order to meet these challenges, CARCO Group has developed a comprehensive vendor/customer-screening program to assist its clients in all industries. Vendor screening is an in-depth due diligence program developed to assist clients to qualify prospective vendors, independent contractors, customers and others. This program helps our clients ensure that vendors meet certain minimum corporate standards relating to licensing, insurance, compliance and other minimally acceptable personal and corporate standards. The program also helps minimize potential losses from vendor-related fraud and other vendor issues. A vendor-screening program is designed to instill a company's ethical standards and corporate requirements into the relationship. CARCO has extensive experience managing temp/contractor programs, (vendor screening) for many clients including Comcast (up to 30,000), AIG (3200+), New York Power Authority (70+) and Schering-Plough (25 + vendors) The critical success challenges include: Clear understanding of the report specifications Clearly defined billing requirements Compliant FCRA authorization forms - sharing of consumer report results Defined account set-up procedure Overall, some of the benefits of a vendor-screening program are as follows: An effective and reliable system of vendor accountability as vendors must agree to abide by your business practices and ethical standards. Development of critical information about your vendor's capabilities, business history, financial stability and propensity for litigation. Vendor screening services are tailored to the specific needs of each client. The client decides which vendors will participate in the program, what information will be required from each vendor and the scope of CARCO Group's review and investigation. The cost of the vendor-screening program can be passed on directly to a prospective vendor seeking to establish a business relationship with your company. Database maintenance of all critical information developed on each vendor screened by CARCO Group. Some insurance companies waive deductibles on fidelity claims if a vendor is involved and was vetted by such a program. Corporate Security "Back Office" Program CARCO Group's investigative and security consulting practice helps corporate security departments control and deal with the growing risks associated with business alliances, new market entry, financial fraud, business disputes, intellectual property thefts, risk and site assessments and violence in the workplace. To meet the growing needs of our clients to perform computer-based research, we have created a program to provide a cost-effective and time-sensitive approach to obtaining necessary information. Some of the areas where computer-based research is oftentimes used include the following: Corporate Investigations Theft of trade secrets Patent and trademark infringements Product tampering Product diversions Employee misconduct Due Diligence Pre-transaction intelligence Intelligence in contest for corporate control New market entry Litigation Support Evaluate recoverable assets Develop evidence to substantiate material allegations Identify and locate witnesses Investigate adverse witnesses Assessing opposing parties to determine litigation or settlement strategy Locate assets of purportedly judgment-proof parties Asset Searching and Analysis Loan defaults Post-judgment searches Pre-transaction assessments Other Investigative/Consulting Services CARCO Group Investigations offers comprehensive business-to-business investigative services that include: General & Financial Investigations Litigation Support Due Diligence Insurance Services Inspection Services CARCO's Inspection Division provides carriers with pre-insurance vehicle inspection reports (underwriting reports) that significantly reduce auto insurance fraud. Specifically, the Insurance Inspection and Investigations Services Unit provide investigative services designed to assist insurance carriers, self-insured entities, third-party administrators and defense counsel in good faith investigations involving fraudulent claims.

 

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For more information or to arrange a demonstration contact a CARCO Specialist:
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